Rhode Island Office of the Postsecondary Commissioner seeks to hire an administrative assistant who will be responsible for providing critical administrative and operational support to the assistant to the commissioner, the chief financial officer, and the assistant commissioner of academic and student affairs. Specifically, the AA will be responsible for:
- carrying out administrative responsibilities, providing administrative support, and handling information of a sensitive and confidential nature
- managing calendars and schedules
- tracking important deadlines, such as grant deadlines, lease renewals, and submission dates for reports and agenda items for committees and the Council on Postsecondary Education
- maintaining a current and prioritized agenda of issues and major items requiring attention and response thus ensuring prompt responses or follow-through on requests
- attending meetings, taking minutes, and disseminating the information
- arranging and scheduling meetings
- recordkeeping, typing reports, correspondence, and related materials; maintaining office and digital files and ensuring their confidentiality
- making travel arrangements
- drafting and responding to routine correspondence
- answering phones, greeting visitors, and disseminating information
- exhibiting strong customer service skills, dealing directly with the public, students, faculty, staff, and officials
- assisting with presentations, complex spreadsheets, and other report documents. Assisting with compiling data for these and other presentations
- must be skilled in the use of personal computers, printers, scanners; word processing, spreadsheet, database management, scheduling software; and copying machines.
Qualifications
Required: High school diploma or GED; Minimum three years of progressively responsible experience in the capacity of administrative support in a complex professional environment; Demonstrated mathematical and analytical skills; Demonstrated problem-solving skills; Demonstrated time management and organizational skills in a multiple-priority environment; Demonstrated computer skills (i.e., word processing, spreadsheet, database, PowerPoint and scheduling software); Demonstrated strong interpersonal and verbal communication skills; Demonstrated proficiency in written communication skills; Demonstrated supervisory experience; Demonstrated ability to maintain confidentiality; and demonstrated ability to work with diverse groups/populations.
Preferred: Bachelor’s degree; Minimum three years of progressively responsible experience in the capacity of administrative support in a complex professional environment in a higher education institution or governmental agency. Demonstrated experience and ability to interpret policies, plans, objectives, rules, and regulations, and to communicate the interpretation to others.
This is a non-union, part-time position not to exceed 19 hours per week. Starting hourly wage is between $20-25/hr., depending on qualifications and experience. There are no fringe benefits with this position. This position is not substantially exposed to adverse environmental conditions. Applications will be accepted until the position is filled. Resume and cover letter required. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
