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Coordinator, Business Operations & Technology

Job description

Coordinator, Business Operations & Technology

Rhode Island Office of the Postsecondary Commissioner seeks to hire a coordinator, business operations & technology, who will support the Rhode Island Nursing Education Center’s (RINEC) core business, financial, grant, administrative, operational, and technology coordination functions.

This position will serve as a key resource for maintaining the business systems and operational infrastructure necessary for the effective management of RINEC. The coordinator will work closely with the director and RINEC managers to support budgeting, financial tracking, grant administration and reporting, purchasing, contracts, data management, technology coordination, and operational planning.

The position will also support RINEC’s technology needs by coordinating technology requests, maintaining technology and equipment inventories, tracking technology-related issues and resolutions, supporting Microsoft 365 systems and workflows, and serving as a liaison between RINEC staff and internal or external technology resources.

The coordinator will be expected to work across departments and maintain a broad understanding of RINEC’s operations, including administration, facilities, classrooms, simulation, technology, events, and external partnerships.

RINEC is overseen by the Rhode Island Office of the Postsecondary Commissioner. It is a shared facility between Rhode Island College School of Nursing and University of Rhode Island College of Nursing. RINEC occupies approximately 131,000 square feet of South Street Landing. It includes shared simulation suites, skills labs, and classrooms as well as institutional faculty offices. RINEC offers state-of-the-art learning environments for nursing students.

Essential Duties and Responsibilities

Business Operations Management & Coordination

  • Coordinate the day-to-day business operations of RINEC, working closely with the director and RINEC managers to ensure effective, efficient, and consistent operations across administrative, classroom, simulation, facilities, technology, and event activities
  • Develop, maintain, and update operational procedures, workflows, templates, and guides to promote consistency, efficiency, accountability, and continuity across RINEC operations
  • Monitor operational concerns, deadlines, compliance requirements, and outstanding action items, bringing issues forward to the appropriate manager or the director, and assisting with research and development of recommendations and solutions
  • Provide administrative and operational support for RINEC activities, meetings, and events, including scheduling, documentation, technology coordination, data collection, and follow-up, while maintaining confidentiality and performing other duties as assigned
  • Collaborate with staff, management and the director to set departmental and organization-wide goals
  • Maintain an agenda of concerns that can be presented to both the director and staff to ensure timely management of the issue
  • Handle information of a sensitive and confidential nature

Financial & Grant Administration

  • Maintain financial and accounting records and assist with purchasing, procurement, invoices, reimbursements, vendor documentation, and other financial processes using systems such as QuickBooks and Microsoft Excel
  • Support grant administration and reporting by maintaining grant budgets, tracking expenditures and deliverables, monitoring reporting deadlines, coordinating required documentation, and assisting with financial and programmatic reports

Data Management, Reporting & Analysis

  • Develop and maintain operational tracking systems, databases, dashboards, and reports to monitor RINEC utilization, programs, events, projects, finances, grants, technology, equipment, and other key operational activities

Technology & Asset Management

  • Coordinate technology-related business needs for RINEC, including tracking technology requests, equipment needs, repairs, upgrades, software, licenses, warranties, and technology-related vendor services in collaboration with RINEC technology staff
  • Maintain accurate technology and equipment inventories and records, including assignments, locations, service needs, replacement schedules, and other information necessary for effective asset management

Other Duties

Perform other duties as assigned in support of RINEC operations and institutional goals

Qualifications

Required

Education: Bachelor’s degree in business administration, finance, management, public administration, communications or related field

Experience

  • Minimum of three years of progressively responsible experience in business operations, administration, financial administration, grant administration, technology coordination, or a related field
  • Experience working in a culturally diverse environment
  • Experience using Microsoft Office Suite (Excel, PowerPoint and Word) and One Drive

Knowledge, Skills, and Abilities

  • Ability to work non-standard hours
  • Ability to work effectively with diverse populations and stakeholders
  • Strong interpersonal skills and ability to communicate effectively
  • Ability to multitask in a fast-paced environment, and to work with minimal supervision in a deadline-driven environment, balancing multiple priorities
  • Ability to handle information of a sensitive and confidential nature
  • Strong attention to detail
  • Ability to develop and maintain accurate tracking systems and documentation
  • Ability to interpret institutional policies, plans, objectives, rules, and regulations

Preferred

  • Experience working with students and faculty in the higher education environment
  • Experience with QuickBooks or comparable accounting/financial management software
  • Advanced experience with Microsoft 365, particularly Excel, Teams, SharePoint, OneDrive, forms, and Outlook
  • Experience managing or supporting grant-funded programs
  • Experience with State or federal grant reporting and compliance
  • Experience developing operational dashboards, trackers, databases, or reporting systems
  • Experience coordinating technology projects, equipment inventories, software licenses, or technology vendors

Environmental Conditions

This position is primarily performed in an office and clinical simulation lab environment with varied laboratory conditions involving mechanical, electrical, and lifting hazards. This role includes work with medical equipment including latex based products.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This role reports to the director of RINEC and it is a non-union, non-classified, full-time position with a pay grade of 10. The starting salary range is $65,000 to $70,000, commensurate with qualifications and experience. This is an exempt, 35-hours/week position that may involve non-standard hours as required.

This posting will remain open until the position is filled. Applications received by October 14, 2026 will receive first consideration. Applications received after October 14, 2026 may be reviewed depending on the status of the search process.

Application

First Name *
Last Name *
Phone *
Email *
Highest education level
Relevant Certificates or licenses
Resume *
Maximum file size: 5mb
Cover letter
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Additional documents
Maximum file size: 5 MB

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 

It is the belief and the policy of the State of Rhode Island that the race, color, religion, sex, sexual orientation, national origin, handicap/disability, age (subject to certain limitations established by law) or veteran status of an individual should neither serve as a barrier to his or her equal opportunity for employment nor be the basis of harassment in the workplace. The Rhode Island Council on Postsecondary Education fully endorses this basic policy of nondiscrimination.

As a state employer, Rhode Island Office of the Postsecondary Commissioner (OPC) must follow government recordkeeping and reporting requirements related to civil rights laws. To meet these obligations, we ask applicants to complete a form and volunteer information about their race, ethnicity, sex, veteran status, and disability status.

Providing this information is completely optional. It is kept strictly confidential and is never shared with the hiring committee or used in hiring decisions. Only the human resources staff who prepare OPC’s non‑discrimination plan will have access to this data. Their sole purpose in reviewing it is to ensure that OPC meets state and federal reporting requirements.

We share this to help applicants feel comfortable knowing why the information is requested, how it is used, and who can access it.

Ethnicity
Definitions are available in the descriptions to the right.
  1. Black or African American (not Hispanic or Latino) — A person having origins in any of the black racial groups of Africa. 
  2. Hispanic or Latino — A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race. 
  3. American Indian/Alaskan Native (not Hispanic or Latino) — A person having origins in any of the original peoples of North America and South America (including Central America), and who maintains tribal affiliation or community attachment.
  4. Asian (not Hispanic or Latino) — A person having origins in any of the original peoples of the Far East, Southeast Asian, or the Indian subcontinent including for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 
  5. White (not Hispanic or Latino) — A person having origins in any of the original peoples of Europe, North Africa, or the Middle East. 
  6. Native Hawaiian or Other Pacific Islander (not Hispanic or Latino) — A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  7. Two or More Races — A person who primarily identifies with two or more of the above race/ethnicity categories. 
Sex
Disability Status
Definition is available in the description to the right.

An individual with a disability is a person who:

  • Has a physical or mental impairment that substantially limits one or more major life activities.
    • Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working. A major life activity also includes the operation of a major bodily function, including, but not limited to, functions of the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions.
  • Has a history of such an impairment; or
  • Is regarded as having such an impairment.
  • The belief on the part of others that a person has such a disability.
Veterans
Disclosure *
You must check the disclosure box before hitting the submit box. It may take a few minutes for your application to complete. When it does, you will receive a message in a green box. Please wait for the “form successfully submitted’ message and do not repeatedly hit the submit button.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 

It is the belief and the policy of the State of Rhode Island that the race, color, religion, sex, sexual orientation, national origin, handicap/disability, age (subject to certain limitations established by law) or veteran status of an individual should neither serve as a barrier to his or her equal opportunity for employment nor be the basis of harassment in the workplace. The Rhode Island Council on Postsecondary Education fully endorses this basic policy of nondiscrimination.

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